An intelligent conference reservation system is needed in the management of enterprise conference room
Traditional conference room management has the following drawbacks and common problems:
Inconvenient booking:Traditional conference room management needs to fill out the form in the office or relevant departments in advance, and the administrative department can make a successful reservation after examination and approval. This process is not only time-consuming, but also prone to problems such as poor communication.
Waste of resources:Because the booking time can not be modified, the conference room may be vacant for a long time, resulting in a waste of resources.
Interrupted meeting:Because the traditional conference room does not support flexible meeting adjustment, the meeting may be interrupted or delayed.
Conference room conflict:Traditional conference room management usually can only reserve one conference room, which leads to the conflict of conference rooms when multiple departments need to use them at the same time.
The actual utilization rate of conference rooms cannot be counted:Traditional conference room management is inconvenient to count the usage and utilization rate of conference rooms, and can not be managed and optimized.
Inconvenient information sharing:The reservation information of traditional conference room management can only be transmitted in a limited range, so it is difficult to realize information sharing among multiple departments.
Inefficiency:Due to the complexity of traditional conference room management process, conference room managers need to spend a lot of time and energy to deal with related matters, which is inefficient.
Intelligent conference room management has the following advantages and advanced functions:
Automation control:Intelligent conference room can be automatically controlled by sensors and other equipment, such as automatically switching lights and automatically adjusting air conditioning temperature, which can reduce manpower operation and improve the management efficiency of conference room.
Paperless meetings:Through the intelligent conference room management system, paperless meetings can be realized, the use of paper documents in traditional meetings can be reduced, and the cost can be saved and the environment can be more environmentally friendly.
Conference Room Reservation:Intelligent conference room management system can realize online booking system, and employees can make reservations through mobile phones or computers, so as to avoid booking conflicts and improve the utilization rate of conference rooms.
Videoconferencing features:Intelligent conference room can support video conference function, realize remote conference, facilitate employees to participate in meetings across regions and places, and increase communication efficiency.
Statistical analysis of data:Intelligent conference room management system can make statistics and analysis of conference room usage, help enterprises to save resources and understand the actual usage, and make more accurate decisions.
Face recognition system:The intelligent conference room can also be equipped with a face recognition system, which can quickly identify participants' identities, improve security and convenience, and avoid the trouble of manually recording sign-in personnel in traditional meetings.